Set automatic reply/out of office message in Outlook

Creation date: 1/19/2022 11:08 AM    Updated: 12/6/2024 9:27 AM    automatic replies out of office outlook
The steps in this article show you how to setup and out of office message.

New Outlook (Windows 11)

  1. Open Outlook: Launch the Outlook app from the Start Menu.

  2. Access Settings: Click on the gear icon in the top-right corner to open the Settings menu.

  3. Go to Accounts: In the Settings panel, select the Accounts tab.

  4. Enable Automatic Replies: Click on Automatic Replies.

  5. Set Time Range: Check the box for Send replies only during a time period and enter the start and end times.

  6. Compose Message: Enter your out-of-office message under Send automatic replies inside your organization.

  7. Send Replies Outside Organization: If desired, add a separate message for external contacts.

  8. Save Settings: Click Save to apply your settings.


Classic Outlook (Windows)

  1. Open Outlook: Launch the classic version of Outlook.

  2. Go to File: Click on the File tab in the top-left corner.

  3. Select Automatic Replies: Click on Automatic Replies (Out of Office).

  4. Enable Automatic Replies: Check the box to turn on automatic replies.

  5. Set Time Range: If needed, set the start and end dates and times.

  6. Compose Message: Write your out-of-office message in the text box.

  7. Send Replies Outside Organization: Optionally, add a message for external contacts.

  8. Finish Setup: Click OK to save your settings.